Academics

Students are required to submit a petition to drop an individual course or courses after the add/drop deadline. 

UIC undergraduate students may drop a maximum of 4 individual courses that result in a listed “W” on their transcript during their entire stay at UIC.

The “W” does not impact the student’s Grade Point Average (GPA).

Bachelor of Science in Computer Science and Design degree students: Computer Science and Design strictly enforces the CS department’s repeat policy found here.

If you need to submit a late course drop petition please review the following information.

Check with your instructor if there are opportunities to catch up and pass the course. If you determine a withdrawal is necessary, tell your instructor of your intention to file a late course drop petition. 

Check with your academic advisor to see if a late course drop will impact your progress to degree.

Check with the UIC Office of Student Financial Aid to learn if a late course drop or “W” will impact your financial aid including MAP, Pell, or Aspire grants.

• To maintain your financial aid eligibility, you must pass more than half of your classes with a minimum 67% completion ratio for Satisfactory Academic Progress (SAP). A completion ratio is the number of earned credit hours divided by the number of attempted credit hours. Withdrawn courses, failed grades, incompletes, deferred grades and non-reported grades (NR) do not earn credit hours.
• A late course drop “W” will count against your Satisfactory Academic Progress (SAP) completion ratio for financial aid purposes, even though it does not affect your Grade Point Average (GPA).
• A minimum GPA of 2.00/4.00 is required by the end of each academic year to maintain financial aid eligibility. Failing grades will impact your SAP completion ratio for financial aid eligibility.
• Email CADAFinAid@uic.edu or visit 1200 W.Harrison Street (Student Services Building) during business hours, Monday – Friday, from 8:30 am – 4:30 pm.

International Students

International Students must be enrolled full-time (registered for a minimum of 12 credit hours in the Fall semesters and Spring semesters) for visa and immigration status. 

International Students have a number of different enrollment requirements based on their F-1 status or their J-1 status. Please review this website for more information.

Check with the Office of International Services (OIS) by emailing ois@uic.edu or visiting the OIS office in the Student Services Building (1200 W. Harrison, 2160 SSB) to see if a late course drop will negatively impact your visa and/or immigration status.

Student Veterans

If you are a student veteran or receiving VA tuition waiver benefits, you must consult the Office of Student Veteran Affairs to determine if a late course drop(s) will impact your veteran benefits. Contact UIC Veterans Affairs at studentveteransaff@uic.edu or visit their office at 750 S. Halsted Street, Room 248 (Student Center East).

UIC Housing

Contact UIC Housing at (312) 355-6300 or housing@uic.edu to ask if late course drop(s) will impact your campus housing eligibility.

Athletes

Student athletes are required to have 12 semester hours in the Fall and Spring terms.  Please consult with your advisor in the Athletics Department before requesting a late course drop. Visit this website under “Academic Services” to contact your advisor.

Submit the Late Course Drop Petition

• • Access the petition form. 
  • Log-in, enter your information, then select “Late Course Drop (week 3 or later)” from the Petition Type drop-down menu.
  • You must include the course information on the “Late Course Drop Petition” to specify the course you wish to withdraw from. 

Course Information Example: Course Subject: HIST Course Number: 101 Credit Hour(s):  3 CRN(s): 12345 and 34567

(Note: CRN is a unique 5-digit code for each section of a course; you can find the CRN of your course on XE Registration in your class registration summary. If your course is a linked class with a Lecture and Discussion, a Lecture and Practice, a Lecture and Conference or a Lecture and Lab, you must provide both CRN’s in the Late Course Drop Petition.) 

• Include a short statement about your need to late drop in the box “Why are you requesting to drop this course?”
• Answer all questions.
• Click the certification checkbox and submit. 

After the petition has been submitted

• Check your email for approval confirmation within 7 business days.
• After your approval, check to ensure the course is dropped from your class summary schedule on XE Registration.
  
• If approved, CADA Student Affairs will manually late-drop the course from your class registration. After the semester is complete, your degree audit and official transcript will show a “W” in place of a letter grade for the course.
  
• Email your instructor to let them know that you are doing a late course drop.
  
• If the course is on your class summary after drop approval, email your academic advisor.
  
• If your drop request is denied, please email your academic advisor.