Enrollment
Registration Procedures
Registration procedures are detailed in the Schedule of Classes, which is published on-line each term. For currently enrolled students, the early enrollment period for the subsequent term extends from the 11th through the 15th weeks of the current term. Each student is assigned a registration date and time to enroll, determined by the individual’s class standing and total hours completed. Individual time tickets are available through the Student Self-Service. Visit the Office of Admissions and Records web site for information regarding all aspects of registration, including registration policies and procedures, Time-Ticket Calendar, and Schedule of Classes.
www.uic.edu/depts/oar/current_students/index.html
Adding a Course
Enrolled students may add a course to their schedule through Friday of the second week of the term, via the Student Self-Service and subject to space availability. Beginning Monday of the third week of instruction, students who wish to add a course to their schedule are required to complete a Late Add Petition, obtained from Room 208 Jefferson Hall. The Late Add Petition requires the instructor’s approval, all pertinent course information, and is subject to space availability. Final decisions regarding requests to add a course rest with the Dean of Students Affairs.
Dropping a Course
Current Policy
Enrolled students may drop a course from their schedule through Friday of the second week of the term, via the Student Self-Service. Students who drop a course during this period do not receive a grade for the course. Beginning Monday of the third week of instruction and extending until the end of the tenth week, students who want to drop a course are required to complete a Late Drop Petition, obtained from Room 208 Jefferson Hall. Students who drop a course during this period will receive a grade of W in the course.
Undergraduate students may drop courses using Student Self-Service through the end of the second week of classes for fall and spring semesters, the first Wednesday of Summer Session 1, or the first Friday of Summer Session 2. During weeks 3 through 10 of the fall and spring semesters (first Thursday through the third Wednesday of Summer Session 1 or weeks 2 through 5 of Summer Session 2) students may drop courses with the permission of their major college. If the drop occurs between 0 and 2 weeks in fall and spring, there will be no notation on the transcript. If the drop occurs during weeks 3 through 10 in fall and spring (first Thursday through the third Wednesday of Summer Session 1 or weeks 2 through 5 of Summer Session 2), a W is noted on the transcript. Undergraduate students may drop a maximum of 4 UIC individual courses that result in a W notation on their transcript during their entire undergraduate degree program.
Exceptions to the Drop Policy
Students with well-documented extenuating circumstances may request to drop a course after the tenth week of instruction. Poor performance in a course is not a justifiable reason for requesting an exception to the drop policy. Final decisions regarding a request to drop after the tenth week of instruction rest with the Dean of Student Affairs.
Withdrawing from the University
Enrolled students may initiate a request to withdraw from the university in Room 208 Jefferson Hall. A University Withdrawal is a process by which all courses are dropped and a grade of W is assigned for each course. Information regarding the University refund policy available in the Office of Admissions and Records web site at
uic.edu/depts/oar/registration/withdrawal_how-to.html
Credit/No Credit Grading Option
Students must apply at their college office no later than the tenth day of the term (first Wednesday of Summer Session 1 or first Friday of Summer Session 2) to have a course designated for credit/no credit grading option. Students must report to 208 JH to complete a credit/no credit request form.
Students may elect to take a course under the credit/no credit option according to the following provisions:
1. The student must be in good standing. Students on probation or whose status is undetermined at the time in which they elect the option are not eligible.
2. A maximum of 21 semester hours of credit may be earned at UIC under the credit/no credit option. If a student withdraws from a credit/no credit course before the end of the last day of instruction in the sixth week of the term, the credit hours the course carries will not count toward the total of 21 authorized.
3. No more than one course per term may be taken under this option.
4. This option may not be used in any course required for the major or a minor, including prerequisite and collateral courses. This includes any course specifically listed by rubric or course number as a requirement in a student’s curriculum.
5. Under certain conditions, electives may be taken under credit/no credit; courses being used for specific graduation requirements (such as art history electives) must be taken for a letter grade. For specific credit/no credit rules for prerequisite and collateral courses in the Bachelor of Science in Architecture and Bachelor of Fine Arts degrees, see the Student Handbook for the School of Architecture and School of Art and Design.
6. This option may not be used for English 160 and 161.
7. Students may not use credit/no credit to satisfy foreign language requirements in college programs requiring one or two-year sequences.
8. The credit/no credit option cannot be revoked after the close of the tenth day of instruction in the term.
9. Instructors are not informed that the option has been elected but assign a letter grade in the usual manner.
10. For courses taken under the credit/no credit option, a grade of CR is recorded on the transcript if a letter grade of A, B, C, or D is earned. If the letter grade F is assigned, an NC is entered on the transcript. I and DF grades are replaced by CR or NC upon completion of the courses or converted to NC if the course completion deadline for an I is not met.
11. The grades of CR and NC are not used in the computation of the grade point average. It is the responsibility of the student to determine eligibility under the credit/no credit option. Students will not be notified if they are ineligible for the credit/no credit option.
Repeating a Course
Current Policy
Each required course failed must be repeated until a passing grade has been earned. Failing grades are included in the cumulative grade point average. If a student repeats a course for which the student has already received credit, either through course work at UIC or by advanced standing previously allowed for work done elsewhere, the student forfeits the original credit. However, both grades are recorded on the student’s academic record and counted in the student’s cumulative grade point average.
Policy Change – Effective Fall 2009
Repeat Policy for Standard Graded Courses
Students may repeat a course to increase their knowledge of the subject matter. There are circumstances under which repeating a course is advisable and to a student’s advantage. There are also circumstances where repeating a course may disadvantage a student and narrow a student’s options. Some colleges require students to discuss any plan to repeat a course with their academic advisor before they register to repeat the course.
Courses with A or B grades may not be repeated. Normally, courses with a C grade may not be repeated. Courses with D or F grades may be repeated once without written permission. In all cases, the original grade for the course and the grade for each repeat will appear on the transcript and will be calculated into the grade point average. Only one registration for the course counts toward the total number of credits required for graduation. A course cannot be repeated after receiving credit in a course for which the repeat course is a prerequisite.
To repeat a course more than once requires written permission from the student’s college dean. Students who have been dismissed may not appeal on the grounds of intention to repeat courses. Certain courses may not be repeated; students should consult their college before repeating a course.
Repeating a Course with Grade Point Average Recalculation
Important Note: Grade point average recalculation for a repeated course is not automatic. The student must initiate a request in Room 208 Jefferson Hall as outlined below.
For the grade point average recalculation policy to apply, a student must declare to his or her college the intent to repeat a course for a change of grade before reenrolling in the course. The course must be repeated within three semesters of the receipt of the original grade, and it must be taken at UIC. Only one registration for the course counts toward the total number of credits required for graduation.
Undergraduate students are allowed grade point average recalculation in up to four repeated courses. Under the course repeat policy, all courses taken and their grades appear on the transcript in the semester in which they were taken. Under the grade point average recalculation policy, the grade earned the first time the course is taken will be dropped from the calculation of the cumulative GPA and the grade(s) earned when the course is repeated will be used in the calculation. This rule holds, even if the second grade is lower than the first. If a course is repeated more than once, the first grade is not counted in the GPA, but all other grades for that course are calculated in the cumulative GPA.